Doing Business The RTA participates in vendor outreach events where vendors can learn about contracting opportunities.
 

The Regional Transportation Authority (RTA) Procurement and Contracting department is responsible for procuring goods, services and commodities on behalf of the RTA. The RTA seeks to do business with experienced and responsible firms utilizing an open, transparent and competitive process to procure products and services.

The RTA standards incorporate best industry practices that promote accountability and efficiency in our procurement processes.

All purchasing is performed centrally at the RTA offices, 175 W. Jackson Boulevard, Suite 1650, Chicago, Illinois 60604-2705. The RTA’s business hours are 8:30 A.M. to 5:00 P.M. Central Time, Monday through Friday.

What The RTA Buys

  • Professional Services: Advertising, Architectural Design and Engineering, Catering, Computer Systems Design, Courier & Delivery, Court Reporting, Financial and Audit Services, Insurance, Mailing & Fulfillment Services, Maintenance, Management and Legal Services, Marketing, Moving Contactors, Personnel, Real Estate, Service Agreements, Video Production.
  • Equipment & Supplies: Communications Equipment, Computer Equipment, Novelties and Awards, Office Furniture, Office Machines, Office Supplies, Printed Materials, Stationery.
  • Construction Services: Renovation Contractors and Specialty Contractors

RTA Annual Procurement Plan

The RTA Annual Procurement Plan identifies potential contracting opportunities for goods and services anticipated by the RTA and is provided as a resource for vendors. The RTA Annual Procurement Plan is subject to change without notification.

Laws and Regulations

The RTA's Annual Procurement Plan and purchasing process are governed by the following laws and regulations.

And all other applicable federal and state laws and regulations

Procurement

To do business with the RTA, a vendor must first register as a supplier in the RTA Procurement Portal. The information that you provide is used by RTA Procurement and Contracting staff to notify your firm of opportunities. It is in the supplier's interest to update and maintain account information.

The RTA Procurement portal allows vendors to:

  • Receive new procurement opportunities (i.e. Small Purchases, Request for Proposals, Invitation for Bids, Request for Qualifications, Request for Information)
  • Access and download open solicitations
  • Submit bids, proposals, and qualifications electronically
  • Update and maintain vendor account information and password resetting capabilities
  • Communicate more effectively with RTA Procurement and Contracts staff during the solicitation process

Open solicitations are posted on the RTA Procurement Portal for review and download by registered vendors.

Formal Bidding

RTA conducts formal bidding through public advertisement. An Invitation for Bid (IFB), Request for Proposal (RFP), or Request for Qualifications (RFQ) may be published in the Chicago Sun-Times, La Raza and/or Chicago Defender newspapers. Registering your firm into the RTA’s Procurement Portal will allow the RTA to include you in future solicitations.

Contract award information can be found at the Regional Transparency Portal.

Go to the RTA Procurement Portal

Cancellation of Solicitations

The RTA reserves the right to cancel in whole or in part any solicitation issued by the RTA.

Rejection of Bids

The RTA reserves the right to accept any bid or any part thereof or to reject any and all bids.

Bid Protests

The RTA will entertain protests from interested parties regarding its procurement actions. Any interested party may file a bid protest on the basis that the RTA failed to comply with a federal or state law or that the RTA failed to follow its own Procurement Regulations. For details of the Bid Protest Procedures, please click the link below and refer to Article 12.
Bid Protest Procedures

Payment of Invoices

Invoices will be processed for payment when notice has been received by the Accounting Department that the goods or services have been received, inspected and found to be as ordered.

Note: The RTA is exempt from all sales tax. Please contact the Procurement and Contracting for exemption notice.

Email Invoices to:

Regional Transportation Authority
Attention: Accounts Payable
This email address is being protected from spambots. You need JavaScript enabled to view it.

Or Mail Invoices to:

Regional Transportation Authority
Attention: Accounts Payable
175 W. Jackson Blvd, Suite 1650
Chicago, IL 60604

Invoices MUST include the purchase order number as issued and requester name.

Procurement Questions?

If you have any procurement-related questions, please contact the Manager of Procurement & Contracting at (312) 913-3200.

Compliance

RTA Disadvantaged Business Enterprise (DBE) Program

The RTA's DBE program is governed by the U.S. Department of Transportation regulation 49 CFR Part 26. The program ensures that small, disadvantaged business enterprises can compete fairly for transportation-related projects. Additional information is provided in the documents below.

Each year the RTA establishes a fiscal goal for DBE participation along with the rationale supporting it.

See the 2017-2019 DBE Goal Rationale.

RTA Disadvantaged Business Enterprise (DBE) Program

Disadvantaged Business Enterprise Program Compliance FAQs

Illinois Uniform Certification Program (IL UCP) DBE Directory

The IL UCP DBE Directory identifies the certified DBE firms for the purpose of providing a reference source to assist bidders in meeting any DBE participation requirements. DBE certification does not guarantee that a firm will be approved to participate toward a contract′s DBE goal.

View the Illinois Uniform Certification Program (IL UCP) DBE Directory

Small Business Set-Aside Program

It is the objective of the RTA to take all necessary and reasonable steps to facilitate competition by small business concerns and to eliminate obstacles to their participation. The RTA has established a Small Business Enterprise (SBE) Program that is an element of the DBE Program in conformance with U.S. DOT regulations 49 CFR Part 26.39 (1).

Go to the RTA Procurement Portal

Required Eligibility
For Small Business Set-Aside solicitations, your firm must be verified as an SBE with one of the five IL UCP members (IDOT, CTA, Metra, Pace or City of Chicago), the U.S. Small Business Administration (SBA) or IL Central Management Services (CMS) at the time of bid/proposal submittal and provide proof of SBE verification with submittal to be considered for the solicitation.

Compliance Questions?

If you have any compliance-related questions, please contact the Regulatory Compliance Officer, at (312) 913-3200.

Forms

Vendor Contractor Certification (VCC) and RTA Certifications and Assurances

Disadvantaged Business Enterprise Requirements—DBE Compliance Plan Feb 2018

(The DBE Compliance Plan consists of the following forms)

  • Section I – DBE Program Provisions and DBE Compliance Plan Instructions
  • Section II – DBE Participation Commitment
  • Section III – Documentation of Good Faith Efforts to Achieve DBE Contract Goal
  • Section IV – DBE Joint Venture Agreement
  • Section V – Letter(s) of Intent between Vendor and DBE Subconsultant, Subcontractor or Supplier
  • Section VI - Request for Change of Compliance Plan or Substitution of Subconsultants, Subcontractors, Suppliers or Joint Venture Partners
  • Section VII - Attestation and Affidavit

RTA Terms and Conditions for Purchase Order

Form W-9 Request for Taxpayer Identification Number and Certification

If you are interested in bidding on CTA, Metra or Pace (“Service Boards”) available projects, please select any of the buttons below. Each Service Board has its own Procurement site and business procedures. We recommend you visit the respective Service Board for complete details.

The contents of this page are subject to change without notice.