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Once your project has been accepted into the Community Planning Program, the RTA and CMAP provide two options for procuring a consultant for your project; an agency-led procurement and an applicant-led procurement. Both options are described in more detail below. In either of the two options, applicants will make the selection of the consultant with the RTA or CMAP serving in an advisory role. Additionally, each project funded by RTA is required to include a disadvantaged business enterprise goal (DBE) as part of the proposal requirements.
1. Agency-Led Procurement Process
The RTA or CMAP will enter into task order contracts with multiple consulting teams to complete Community Planning projects. These consultant teams will be solicited after the initial selection of projects is made and will target teams with the skill sets required to complete these specific types of projects. The RTA and CMAP will distribute introductory packets about each of the task order consulting teams upon being accepted into the program. By choosing this method, a traditional Request for Proposals (RFP) is not released. Instead, the project description and scope of work from the Application will be submitted directly to all of the pre-qualified teams. Interested teams will submit a proposal to the RTA or CMAP, including both a proposed scope of work and budget. The RTA and CMAP will work closely with the applicant to choose a preferred consulting team. Once the consultant is selected, the applicant will enter into an Intergovernmental Agreement (IGA) with the RTA or CMAP, and the agency will execute contracts with the consultant. Once the project is initiated, the RTA or CMAP will be the lead on project management activities, including consultant management and requisition processing.
2. Applicant-Led Procurement Process
By choosing this method, the applicant will prepare and release an RFP and choose the consultant through an open procurement process. Prior to releasing the RFP, a technical services agreement will be executed between the applicant and the RTA or CMAP for a "not to exceed" budget amount. As noted previously, applicants are responsible for providing 100% of any costs of the project over the not to exceed budget set for the project. The applicant will then select a preferred consultant from the proposals that were received, and execute a professional services agreement with that selected consultant. Once the project is initiated, the applicant will be the lead on project management activities, including consultant management and requisition processing.
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